Stewards information
Stewards are a vital part of Warwick Folk Festival's organisation, handling a huge variety of tasks from checking tickets at festival venues to managing car parking and keeping the site clean. Stewards are all volunteers, and the festival provides a weekend ticket for people who are willing to give up 9 hours of their time over the weekend to perform allocated tasks.
We appreciate the time and energy that Volunteer Stewards are willing to offer us, and we know that many of our regular stewards have a great time being part of a team that puts together a truly memorable event.
NOTE: Duties cannot be guaranteed when application forms from existing Stewards are received after the closing date (14th March).
We are now considering applications from New Stewards.
If you and/or friend(s) would like to steward at this year’s festival, please contact the Admin Office (details in the footer below), or obtain an application form by right-clicking on this link and selecting Save Target As... or Print Target. You can send your application forms in together and ask to work the same shifts if you wish. Similarly, if you have any queries, call the Admin Office or email us using the Stewards address on the Contacts Page
Please make sure you read the Terms & Conditions below before committing to become a volunteer steward.
With the exception of guide dogs, Warwick School does not allow dogs on the Festival site, and we regret the upset and inconvenience this causes to dog owners, but we have to enforce the rule without exception.
All information provided to the Festival will be treated with the strictest of confidence.
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Terms & Conditions
- Juniors (16 and 17 years of age) are willing to volunteer for a minimum of 6 hours – more if you are enthusiastic. Juniors are required to fill in date of birth on the Steward Application form, and bring proof of age.
- Adults (18 years and over) are willing to volunteer for a minimum of 9 hours, normally in two or three “shifts”. More if you are enthusiastic, or less if you are performing (e.g. Morris Dancing), or assisting the Festival in some other way. Children under 16 years who are coming with you to the Festival need to be included on the application form. However, for insurance and Health & Safety considerations, we are unable to accept anyone who wishes to keep their children with them whilst on duty.
- Your priority as a volunteer steward is to help us run Warwick Folk Festival. It may be that some of your duties clash with events that you would like to see and we ask that this be dealt with BEFORE the Festival weekend. Please be aware that it is not always possible to change rotas to suit everyone’s request.
- Drinking alcohol or smoking whilst on duty or working alongside stewards is not permitted at any time.
- All stewards are required to be vigilant, courteous, sober, and Health & Safety conscious. You will also need bring suitable clothing for all weathers when working outside.
- Duties can be from 8.30 until up to 1 hour after the last venue closes. Any reason for being unavailable at any time during the weekend must be declared prior to the Festival.
- Access to any event at the weekend is subject to available space.
- All applications must be accompanied by a passport-size (about 4cm x 3cm) photograph. This photograph can be attached to the form or emailed in JPEG format (please replace file name with your name, i.e. SMITH-JANE, send to the above email address, and write on the application form that you have emailed your photograph. We will confirm receipt and acceptance of your application by email or post.
- Application forms received are reviewed and duties are allocated to preferred areas where possible. Warwick Folk Festival will endeavour to meet requests, but cannot guarantee it will be possible.
- We always have more applications than we have duties and if you are not selected this year, you will be eligible to buy a discounted weekend festival ticket, provided we received your application before the closing date.
- Details of your allocated duties and who to contact will be sent to you at the beginning of July.
- Change of circumstances - please let us know of these as soon as possible.
- New Stewards receive a Day Pass each morning, which includes camping, if required. If you plan to camp, please ensure that you indicate your camping requirements on the application form. The Day Pass admits you to every event for that day, space permitting. You will need to report to the Chief Stewards in the Festival Office each morning to receive your Pass for the day. Duties are varied, and there will be a more experienced person with you. Please make sure you arrive on time at your event, so that the Venue Manager can brief you at the start of your duty.
